At Belgian Hand Therapists (BHT), we are committed to protecting your privacy. Here’s a brief overview of our privacy practices:

Data Collection: We only collect essential information from our members, which is stored securely on our platform.

Cookies: We use only necessary cookies for the operation of our website. We no longer use Google Analytics or any similar services.

Member Control: Members can update their personal information directly through our platform and have the right to ask questions or request changes at any time.

BELGIAN HAND THERAPISTS PRIVACY POLICY

Last revised 01/02/2025

We appreciate the confidence that you have placed in us. We see it as our responsibility to protect your privacy. Below you will find more information on the types of data we collect when you use our platform, as well as the purposes for which we use these data. This gives you a detailed overview of our way of working.

Belgian Hand Therapists vzw offers services including an annual symposium, organizes workshops on hand therapy techniques, organize a LOKK / GLEK (Local Physiotherapists Quality Group) events, including support for members organizing their own LOKK / GLEK events, share job opportunities from members amongst people that indicated their interest. We also assist members, through continuous learning, in earning points for their Pro Q Kine accreditation and foster recognition within the medical community, providing an overview of certified therapists to doctors and patients.

To be able to provide our services, Belgian Hand Therapists vzw will receive access to personal data of members, which will be processed in relation to our services.

This Privacy Policy is also applicable if you interact with us through our website, membership portal, events, or any other means that involves using our services.

Personal data of former, current and new members will also be treated and secured in accordance with this Privacy Policy. Belgian Hand Therapists vzw is not responsible for the Privacy Policy of any other websites or sources that our websites may link or refer to.
By using this website, you agree to this Privacy Policy.

Belgian Hand Therapists vzw respects the privacy of all members and ensures that the personal data you provide is always treated confidentially.
Belgian Hand Therapists vzw, registered office located at Herendal 4 Bus 8, 1150 Brussels, entered in the Crossroads Bank for Enterprises (CBE) with corporate registration number 1010.316.564 (hereafter referred to as “Belgian Hand Therapists vzw”) is the data controller of your personal data. This implies that Belgian Hand Therapists vzw decides how and why your personal data will be processed.

HOW WE USE THE DATA WE COLLECT

Use of our services

If you sign up for our services, we ask you to provide us with personal data. We use the data to be able to provide our services. Your personal data is collected and stored on secure servers located in the EU.

Communication

If you correspond with us by email or other messaging, we may retain records and copies of your messages. Sometimes we ask for personal data that might be of relevance to your particular request or situation. This helps us to process your requests and formulate a response. Data will be collected and stored on secure servers located in the EU. We will not use these data to combine them with other personal data that is available to us.

Cookies

If you interact with our online applications, necessary cookies are stored to store your user session and ensure the proper functionality of the website. These cookies are essential for the site’s operation and are not used for any other purposes.

PURPOSES

We do not collect or use information for any other purpose than the purposes described in this Privacy Policy, unless we have obtained your prior consent.

We only process the data that are necessary to achieve the purposes listed below if the following applies:

1. As necessary to perform our agreement:

The following types of data processing are required to be able to perform our services. Should you choose not to agree, we will unfortunately be unable to provide you with the services.

  • Management and support of membership services, including event registrations and communications (by the BHT or partners)
  • Use of personal data for billing purposes (as required by law).
  • Other necessary actions to provide the services you requested, such as accreditation support and event notifications.

2. Based on the legitimate interest of our non-profit:

Certain use of your personal data by Belgian Hand Therapists vzw is based on our legitimate interest to enhance the services we offer to our members. Relating to this interest, we process your personal data for the following purposes:

  • Member and event management, including communication regarding training opportunities and updates.
  • To inform people of job opportunities.
  • To gain insight into the services we provide and to improve these services (e.g., collecting feedback).
  • To keep you informed about upcoming events, workshops, and other relevant services.
  • To detect and prevent misuse or fraud and to ensure security.
  • To protect the rights and property of Belgian Hand Therapists vzw, including enforcement of our Privacy Policy and general terms and conditions.

3. To comply with legal obligations:

Under certain circumstances, Belgian Hand Therapists vzw is obliged by law or the rules of PQK to process particular data, e.g. for creating and saving invoices, logs as proof of event attendees, ...

4. With your explicit consent:

We may share public data with third parties (businesses, e.g. sponsors) when you have given us explicit consent to receive the sponsored newsletter.

The private information will not be shared with third parties. In some cases information may be shared internally, and with our external event partners, but will be limited to the required and necessary information only to deliver you the required services (e.g. Creation of an invoice, Certificate of attendance, ...). Our board members and external partners are obliged to respect the confidentiality of your data.

RETENTION PERIOD

We retain your data for as long as necessary to fulfil the purposes we collected it for as mentioned in this Privacy Policy, including for the purposes of satisfying the legal retention and limitation periods. This implies that the retention period may depend on the purpose. An example: our legal obligations require us to retain billing data for seven years.

CHANGES

This Privacy Policy is tailored to organizing events, the use of and the features on this site. Any adjustments and/or changes on this website may lead to changes to this Privacy Policy. Therefore, it is recommended to consult this Privacy Policy frequently.

YOUR PERSONAL DATA CHOICES

We offer all past and current members the opportunity to view, change, or delete any personal information provided to us.

NEWSLETTER SUBSCRIPTION CHANGES/OPT-OUT

At the bottom of our emails, you will find the option to unsubscribe.

COMMUNICATION CHANGES/OPT-OUT

If you wish to make changes to your personal data or have your personal data deleted from our database, you can get in touch with us through the contact details provided at the bottom of this page. Do remember that we can not all information, we have to comply with legal obligations (e.g. we need to retain billing data for seven years).

DISABLING COOKIES

Most modern browsers are set by default to accept cookies, but you can reconfigure your browser to disable all cookies or to notify you when a cookie is sent. If you disable all cookies in your browser, some features on this website may not work properly.

PRIVACY RIGHTS OVERVIEW

You have the following rights relating to the processing of your personal data:

  • Right of access:
    You have the right to obtain confirmation as to whether or not your personal data are being processed, and, where that is the case, access the personal data.
     
  • Right to rectification:
    You have the right to the rectification of inaccurate, obsolete or outdated personal data. Should you feel that our information about you is inaccurate, obsolete or outdated, please get in touch. You can change certain types of information directly through your account page. We will update or remove this information within the time limits stipulated by law.
     
  • Right to erasure:
    You have the right to the erasure of your personal data on certain grounds: for example, if you withdraw your consent to the processing of your data (in case the processing of your data is based on your consent), if your personal data have to be erased for compliance with a legal obligation, if your personal data have been unlawfully processed.
  • Right to restriction of processing:
    You have the right to restrict the processing of your personal data on certain grounds, for example:
    • If you believe your personal data are not accurate, for a period enabling us to verify the accuracy of your personal data.
    • If your personal data have been unlawfully processed, but you do not wish to have your personal data erased.
    • If you believe our legitimate grounds for data processing are unfounded, during the time required to verify the consideration. In this case, your personal data will remain stored, but they will only be used by the Belgian Hand Therapists in a limited number of cases.
  • Right to data portability:
    You have the right to transmit your personal data in a structured, commonly used and machine-readable format. This only applies to data that you provided to the Belgian Hand Therapists yourself, based on consent or relating to execution of an agreement.
     
  • Right to object:
    You have the right to object to the processing of your personal data based on grounds relating to your particular situation, for example:
    • If the processing is based on our legitimate interest.
    • In case of profiling based on non-essential personal data not related to the use of the Service.
    • In case of direct marketing (including profiling for this purpose).

QUESTIONS AND FEEDBACK

If you have any questions, concerns, or requests regarding this privacy policy or your personal data, please contact us:

Belgian Hand Therapists vzw / asbl
Herendal 4 bus 8, 1150 Brussels, Belgium
secretary@bht.be